ANNEXURE Passport Formality Procedure

How to Apply for a Passport:

 

1. Get the Passport Application Form:  One can apply for Passport through Online Registration, (after doing online registration, get print outs of the application form)  click here for details for Online Registration. Apart from this applicant can submit directly in the respective passport office.

2. How to fill the Form: The Passport Application Form is Machine Readable. Please follow the instructions as follows:

•      Use capital letters only. Particulars given in the form will be printed in the passport. Therefore, please be careful in filling up the form and avoid any mistakes.

•      Use black/blue ball pen only

•      Incomplete application will not be accepted.

Note: All original documents are to be shown at the time of submission of the passport application form. With the Original Passport Application Form, self-attested copies of all required documents need to be attached. Illiterate applicants should put only thumb impression in the box meant for thumb impression/signature. In case an applicant has stayed at more than one address during the last one year, he/she should furnish two additional photocopies of the PP form for each additional place of stay.

3. Where to Apply : For Online Registration, the applicant has to submit the print outs of the application form along with required documents to the respective passport office.

An application for a passport may be submitted personally OR through a representative carrying an authority letter.

FOR APPLYING A PASSPORT YOU NEED TO SUBMIT THE FOLLOWING DOCUMENTS XEROX SELF ATTESTED WITH ORIGINAL AT YOUR REGIONAL PASSPORT OFFICE:

1.Date of Birth Proof: (ONE FROM THE FOLLOWING)

A: Matriculation Certificate

B: Affidadavit as per Annexure – A for illiterate person

C: Birth Certificate issued by a Municipal Authority or district office of the Registrar of

Births & Deaths is Compulsory, who are born after 26th of January1989

2.Address Proof : (Applicant’s) ONE FROM THE FOLLOWING

A: Bank Passbook/Statement of Preceeding 1 year with upto date

B:Voter Identity Card issued by Election Commission of India

C: Telephone Bill of 1 Year continuously

D:Electricity Bill of 1 Year continuously

E: Applicant’s ration card

(If any applicant submits only ration card as proof of address, it should be accompanied by one more proof of address out of the above categories)

F: Spouse’s passport copy

G: Parent’s passport copy in case of minors

H : Student Identity Card issued by Recognized Educational Institutions with a bonafide letter.

 

3. PHOTOGRAPHS: Recent passport size photographs (Three) in colour showing frontal view of full face are required. One photograph is to be pasted on form and two on the PP forms, which is to be filled in duplicate.

In the box meant for affixing the photograph, please paste your recent and identical colour photograph of size 3.5 cm x 3.5 cm.. Photograph should fit exactly in the box and in any case not smaller than the box provided in the form. The photographs on the PP forms have to be cross signed by the applicant whereas photograph on First page of the form is NOT to be signed.

Black and white photograph, photograph with coloured or dark glassess, Dark Background or in uniform, Polaroid prints or computer prints will not be accepted.The colour photographs should have a light background (preferably white) and should show the full face of the applicant frontally.

 

4.If the applicant is eligible for “ECNR” attach attested copy of supporting document.

 

5.For a minor, Parent’s declaration is required as per Annexure – H

 

6.For a married Woman, Marriage Certificate/ Affidavit as per Annexure- D Is

Required

 

7.For a Govt./PSU employee, an Identity certificate is required as per Annexure – B, issued by the employer along with Standard Affidavit Annexure I

 

URGENT PASSPORT UNDER TATKAAL SCHEME

 

(A) If an applicant desires to obtain his passport under the Tatkal Scheme, a verification certificate as per the specimen at  ANNEXUREF’ and standard affidavit as  Annexure I should be submitted along with the TATKAAL fee.  The Passport Issuing Authority shall retain the right to verify in writing the authenticity of the Verification Certificate from the official who has issued it.

(B) The applicant also has the option to obtain a passport under Tatkal Scheme on submission  of  three  documents  from  the  Fourteen  documents  as  mentioned  below, provided one of the three documents is a photo identity document and atleast one of the three is amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”)  on non-judicial stamp paper duly attested by a Notary:

(a) Electors Photo Identity Card (EPIC);

 

(b) Service Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies;

 

(c) SC/ST/ OBC Certificates;

 

(d) Freedom Fighter Identity Cards; (e) Arms Licenses;

(f) Property Documents such as Pattas, Registered Deeds etc.; (g) Rations Cards;

(h) Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex- servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order;

 

(i) Railway Identity Cards;

 

(j) Income Tax Identity (PAN) Cards; (k) Bank/ Kisan/Post Office Passbooks;

(l) Student Identity Card issued by Recognized Educational Institutions with a bonafide letter.

 

(m) Driving Licenses; and

 

(n) Birth Certificates issued under the RBD Act.

 

(All above documents to be produced in original along with self-attested copies)

ANNEXURE A

 

SPECIMEN AFFIDAVIT TO BE SUBMITTED BY ILLITERATE APPLICANTS AS PROOF OF DATE OF BIRTH IN CASE NO OTHER DOCUMENT MENTIONED AT PARA A (b) OF SECTION IV IS AVAILABLE

 

(To be executed on non-judicial stamp paper)

 

I …………………S/o W/o D/o ……………….. presently residing at ………………… hereby state as follows:

 

I was born on ………………. at ……………… situated in the District. ………….. in the State of ……….. I have no documentary proof in support of my place and date of birth.

I do not possess any educational qualification and I am an illiterate person.

 

I take oath and solemnly declare/affirm that the particulars furnished by me above are correct and that I have not concealed or misrepresented any facts.

 

Place ………… Date …………..

 

Verified on this …………………… day of …………….. of the year …………….. that the contents of my above affidavit are true and correct to the best of my knowledge and belief and nothing in material has been concealed there from.

 

The contents of the affidavit has been read out to me

 

Deponent

 

Attested

Signature and official seal of attesting authority

 

Note: Affidavit to be attested by the Magistrate/Notary In case of notary, notarial stamp would be required

 

 

ANNEXURE ‘B’

 

ALL CENTRAL GOVERNMENT EMPLOYEES STATE GOVERNMENT EMPLOYEES, EMPLOYEES OF STATUTORY BODIES AND PUBLIC SECTOR UNDERTAKINGS AND THEIR DEPENDENT FAMILY MEMBERS ARE REQUIRED TO PRODUCE A IDENTITY CERTIFICATEU         (STRIKE OUT PORTION NOT APPLICABLE)

 

(To be given in Duplicate on Original Stationery)

 

Certified   that   SHRI/SHRIMATI/KUM    ………….   Son/Wife   of   Shri   …………………  of   is   a temporary/permanent employee of this (office address) ……………. from ……. (date)……. and is at present holding the post of ……………….. Shri/Smt./Miss/Mst.……………….is/are a dependent family member(s) of Shri/Smt…………………………. And his/her identity is certified. This Ministry/Department/Organization has no objection to his/her acquiring Indian Passport. The undersigned is duly authorized to sign this Identity Certificate. I have read the provisions of Section 6(2) of the Passports Act,1967 and certify that these are not attracted in case of this applicant. I recommend issue of an Indian Passport to him/her. It is certified that this organization is a central / State Government / Public Sector / undertaking / statutory         body.   The              Identity                         Card           Number        of     Shri/Smt (employee)…………………………is…………………

 

Ref. No. &

 

 

Date ……………..                                               Name,Designation, address & Tel No.

 

 

ANNEXURE ‘C’

 

AFFIDAVIT TO BE SUBMITTED WITH THE APPLICATION FOR A PASSPORT OF A MINOR CHILD BY EITHER PARENT (WHO ARE SEPARATED BUT NOT FORMALLY DIVORCED) OR BY A SINGLE PARENT OF THE CHILD BORN OUT OF WEDLOCK

 

(To be executed on non-judicial stamp paper)

 

 

I, (name of single parent) solemnly declare and affirm as follows:

 

1.        That I am the mother/father of (name of the child) who is a minor child and on  whose behalf I have made an application for his/her passport.

 

2.       That I am judicially separated from the mother/father of (name of minor).

 

OR

 

That no legally valid marriage ever existed between me and Mr./Ms.(the father/mother the minor child)

 

OR

 

The father/mother of (name of the child) has deserted me after conception/

delivery

 

3.       That (name of the minor) is exclusively under my care and custody since separation/delivery.

 

Signature & address of Deponent

 

Date:

 

(Sworn before the First Class Judicial Magistrate or Notary Public)

ANNEXURE ‘D’

 

 

SPECIMEN AFFIDAVIT TO BE SUBMITTED ALONG WITH APPLICATION FOR PASSPORT BY A WOMAN APPLICANT FOR CHANGE OF NAME AFTER MARRIAGE (JOINT AFFIDAVIT TO BE SUBMITTED ALONG WITH HER HUSBAND)

 

(To be executed on non-judicial stamp paper) We        1………………………………………………………………………………

(maiden name of wife)

 

2.………………………………………………………………………………. (name of husband)

solemnly declare and affirm as under:

 

1.That we are married under ……………………….Marriage Act/Rights/Customs and are living together as married couple since……………………………………………

 

(date of marriage)

 

2..That ……………………………….. would henceforth be known as …………………

 

(maiden name of wife)                                                (name of wife after marriage)

 

by virtue of our marriage.

 

3.That our joint photograph is affixed below. Date:

Signature & address of Deponents

 

 

 

 

1……………………….

 

 

 

 

2………………………

 

Note:        1. This affidavit may be sworn before a Magistrate/Notary.

 

2. The joint photograph of the couple is to be pasted on the bottom left hand side of the affidavit paper and attested by the Magistrate/Notary with his/her signature and rubber stamps (half on the photograph and half on the affidavit)

 

3.   Declaration 2 above to be ignored by applicants who seek endorsement of name of spouse in respect of reissue of a previously issued passport.

 

ANNEXURE ‘E’

 

SPECIMEN AFFIDAVIT FOR CHANGE IN NAME/DEED POLL/SWORN AFFIDAVIT

 

(On non-judicial stamp paper)

 

By this deed I, the undersigned……………….(New Name) previously called ………………. (Old name), doing……………………(give profession or vocation) and resident of

…………………………(address) solemnly declare:-

 

1.      That for and on behalf of myself and my wife and children and remitter issue wholly renounce/relinquish and abandon the use of my former name/surname of

……………………….and in place thereof I do hereby assume from this date the name/surname

……. and so that I and my wife, children and remitter issue may hereafter be called, known and distinguished not by my former name/surname, but assumed name/surname of

………………………

 

2.      That for the purpose of evidencing such my determination declare that I shall at all times hereafter in all records, deeds and writings and in all proceedings, dealings and transactions, private as well as upon all occasions whatsoever use and sign the name of

…….. as my name/surname in place and in substitution of my former name/surname.

 

3.      That I expressly authorize and request all persons in general and relatives and friends in particular, at all times hereafter to designate and address me, my wife, my children, remitter issue by such assumed name/surname of …………………..accordingly.

 

4.      In witness whereof I have hereunto subscribed my former and adopted name/surname of ………….. and ……… affix my signature and seal, if any, this ………………….. day of …………..

 

Date……

 

In the presence of:


Signed sealed and delivered by the above name

 

Former name……………

 

Name………………..                                          Name …………………. Address…………….                                                                 Address ………………..

 

 

(This deed poll/affidavit may be signed and attested in presence of a Magistrate/Notary or

Consular Officer in an Indian Mission abroad)

 

Note: In case of change of name, applicant should insert advertisements in two reputed newspapers (one local newspaper of the area in which he/she is residing and 2nd  in newspaper of the area of permanent address) and submit original newspapers at time of applying for passport in his/her new name.

LETTER HEAD OF THE ISSUEING AUTHORITY*

 

 

 

ANNEXURE ‘F’

 

Reference Number…………………..

 

Applicant’s

Photo

(Verification Certificate issuing officer should attest the photograph of the applicant with his/her signature and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate).

Verification Certificate

This is to certify that Sh./Smt./Kum. ……………………….. son of/wife of/daughter of

 

…………………. whose personal particulars are given below has good moral character and reputation and that after having read the provisions of Section 6(2) of the Passports Act,

1967. I certify that these provisions are not attracted in case of this applicant and I, recommend issue of an Indian Passport to him/her. Applicant has been staying at his/her address continuously for the last one year.

Date of Birth                                                        ……………………………….

 

Place of Birth                                                        ………………………………. Educational Qualification                                                          ………………………………. Profession (Govt./Private Service/Others)                                    ……………………………….. Permanent Address                                                                 ……………………………….. Present Address                                                                          ………………………………..

 

Place

Office Address with location

Date:                                                                 Signature …………………….

Office

Seal

Full Name …………………. Designation ………………….

I Card No. ………………………

(Enclose a photocopy of I Card)COMPULSORY*

Telephone No. (O)…………..(R)……… Mobile No………………………………

 

*Strike out the word Compulsory & letter Head Of the Issuing Authority from Verification Certificate , it is given for better understanding of the applicant

 

Notes:

1.      The applicant’s passport size photograph is also required to be affixed on the Verification

Certificate and attested by the officer issuing the Verification Certificate with his/her signature

and rubber stamp in such a way that half the signature and stamp appear on the photograph and half on the certificate.

2.      If the applicant has resided at more than one place during the last one year then all

previous addresses with the relevant dates should be mentioned.

3.      This Verification Certificate may be got signed by any of the following:

(i)       An Under Secretary/Deputy Secretary/Director/Joint Secretary/Add. Secretary/Special

Secretary/Secretary/Cabinet Secretary to Government of India.

(ii)      A Director/Joint Secretary/Additional Secretary/Special Secretary/Chief Secretary to a State Govt.

(iii)        A Sub-Divisional Magistrate/First class Judicial Magistrate/Additional DM/District Magistrate of the

district of residence of applicant.

(iv)    A District Superintendent of Police, DIG/IG/DGP of district of residence of applicant.

(v)     A Major and above in the army, Lt. Commander and above in the Navy and Sq. Leader and  in the Air Force.

(vi)     The General Manager of a Public Sector Undertaking

(vii)    All members of any All India Service or Central Service who are equivalent to or above the rank of  an  Under Secretary to the Government i.e. in the pay scale of Rupees

10,000-15,200 or above.

(viii)     Resident Commissioners/Additional Resident Commissioners of all State

Governments based in Delhi.

(ix)      Concerned Tehsildars or Concerned SHO’s for an applicant staying in the area under his/her jurisdiction.

(x)       The Chairmen of the Apex Business Organizations i.e.FICCI, CII and ASSOCHAM in respect of owners, partners or directors of the companies that are members of the concerned Chamber in prescribed performa as at  AnnexureJ.

4.        Anyone who issues incorrect verification certificate may be prosecuted under section

12(2) of the Passport Act, 1967.

5.          5.          SECTION 6(2) (C) OF THE PASSPORT ACT, 1967

“Subject to the other provisions of this Act, the passport authority shall refuse to issue a passport or travel document for visiting any foreign country under clause ( C )  sub-section 5 of anyone or

more of the following grounds, and on no other ground, namely:

(a)     that the applicant is not a citizen of India.

(b) that the applicant may, or is likely to engage outside India in activities prejudicial to the sovereignty and integrity of India.

(c) that the departure of the applicant from India may, or is likely to be detrimental to the security of

India.

(d) that the presence of the applicant outside India may, or is likely to prejudice the friendly relations of India with any foreign country.

(e) that the applicant has, at any time during the period of five years immediately preceding the date

of his application been convicted by a court of India for any offence involving moral turpitude and sentenced in respect thereof imprisonment for not less than two years.

(f)  that criminal proceedings in respect of an offence alleged to have been committed by the

applicant are pending before a court in India.

(g) that a warrant or summons for the appearance, of a warrant for the arrest, of the applicant has been issued by a court under any law for the time being in force or that an order prohibiting the

departure from India of the applicant has been made by any such court.

(h) That the applicant has been repatriated and has not reimbursed the expenditure incurred in connection with such repatriation.

 

 

ANNEXURE ‘G’

 

DECLARATION OF APPLICANT PARENT OR GUARDIAN IF PASSPORT IS FOR MINOR (one parent not given consent) : IN THE FORM OF A SWORN AFFIDAVIT BEFORE JUDICIAL MAGISTRATE ON NON-JUDICIAL STAMP PAPER

 

I/We …………………………………………………………………….solemnly declare and affirms as follows:

 

(Name of the Parent/Guardian applying for passport)

 

1.      That I/We am/are the mother/father/parents/guardians of

…………………………………………………………..who is a minor child and on whose behalf                                                        (Name of the Minor Child)

 

I/We have made an application for his/her passport.

 

2.      Signature/Consent of Mr/Mrs…………………………………………………………………….who is father/mother/parents of the child has not                          (Name of the father/Mother)

 

been obtained by me for the following reasons:

 

3.       That I/We only am/are taking care of

………………………………………………………………………………he/she is            exclusively in my physical custody.                                                                (Name of the minor child)

 

4.       I/We also affirm that in the case of a court case arising due to issue of a passport to the minor child………………………………………….

 

(Name of the minor child)

 

I/We would be solely responsible for defending the case and not the Passport Issuing

Authority.

 

Date :

 

Signature & Address of the parent (s)

 

guardian(s) applying for the Passport

 

 

ANNEXURE ‘H’

 

DECLARATION OF APPLICANT PARENT OR GUARDIAN IF PASSPORT IS FOR MINOR: ON PLAIN PAPER

 

I/We affirm that the particulars given above are in respect of (name of the child) …………………………………… son/daughter of Shri. ………………………………………………… and Shrimati ……………………………………………………… of whom I/we am/are the Parents/Single Parents/Applicant Parent/Guardians. He/She is a Citizen of India. His/Her date of birth/place of Birth is ———-. I/We undertake the entire responsibility for his/her expenses.  I/We solemnly declare that he/she has not lost, surrendered or been deprived of his/her citizenship of India and that the information given in respect of him/her in this application is true.  It is also certified that I/we am/are holding/not holding valid Indian passport(s) and the name of the child mentioned is not included in Passport of either parent.

 

/                                                        OR                                

 

 

Father (Signature)                      Mother (Signature)             Legal Guardian (Signature)

 

 

ANNEXURE ‘I’

 

AFFIDAVIT

 

(To be executed on appropriate non-judicial stamp paper and attested by a Notary

Public)

(One original and one self-attested photocopy)

I, name),                          Son of                                           residing at                                      Date of

Birth           being an applicant for issue of passport, do hereby solemnly affirm and state as follows:

1.        That the names of my parents and spouse are as follows: (i)  Father                                 :

(ii) Mother                  : (iii) Wife/Husband                                 :

2.        That I am continuously resident at the above mentioned address from……………………….

3.    That I am citizen of India by birth/descent/registration/naturalization and that I have  neither acquired the citizenship of another country nor have surrendered or been  terminated/deprived of my citizenship of India.

4.      That I have not, at any time during the period of five years immediately preceding the date of this affidavit, been convicted by any court in India for any offence involving moral turpitude and sentenced in respect thereof to imprisonment for not less than two years;

5.   That no proceedings in respect of any criminal offence alleged to have been committed by me are pending

before any criminal court in India;

6. That no warrant or summons for my appearance, and no warrant for my arrest, has been issued by a court under any law for the time being in force, and that my departure from India has not been prohibited by order of any such court;

7.  That I have never been repatriated from abroad back to India at the expense of Government of India/I was

repatriated from abroad back to India at the expense of Government of India, but reimbursed expenditure incurred in connection with such repatriation.

8.   That I will not engage outside India in activities prejudicial to the sovereignty and integrity of India.

9.   That my departure from India will not be detrimental to the security of India.

10.  That my presence outside India will not prejudice the friendly relations of India with any foreign country.

 

Place: Date :

 

 

 

 

VERIFICATION

 

 

DEPONENT

Verified on…..(date) at …………. (place) that the contents of the above mentioned affidavit are true and correct and nothing material has been concealed.

DEPONENT

 

 

Authority Letter

 

To

 

The Passport Officer

 

Passport Office…

 

Sir,

 

I hereby authorize Sh./Smt./Kum.………son/wife/daughter of … resident of … whose signature is attested below to submit application on my behalf and to collect my old passport and other original documents on my behalf.

 

Yours faithfully,

 

 

 

 

(Signature with name of the applicant) Signature of authorized representative

Attested

 

Signature of the applicant

 

 

 

 

NB:      It is essential for the representative to have some identity document bearing his/her photograph. Copy of identity document to be attached with authority letter.

Fees Structure

The following all-inclusive fee is to be paid along with the application form, either by Bank Draft in favour of the Passport Officer concerned or in cash. In case of DD, full name of applicant and application number to be written on the reverse of the draft. The Bank Code of Issuing Bank, the Demand Draft Number and date of issue of the Demand Draft should be mentioned.Details of payment of fee may be mentioned in the relevant boxes in the

1.

Fresh Passport (36 pages) of 10 years validity

(including minors between 15 to 18 years of age, who wish to get a  10 years full validity passport)Rs 1,000/-

2.

Fresh Passport (60 pages) of 10 years validityRs. 1,500/-

3.

Fresh Passport for Minors (below 18 years of Age) of 5 years validity or till the minor attains the age of 18 which ever is earlier.Rs 600/-

4.

Duplicate Passport (36 pages) in lieu of lost, damaged or stolen passportRs. 2500/-

5.

Duplicate Passport (60 pages) in lieu of lost, damaged or stolen passportRs. 3000/-

6.

Police Clearance Certificate/ ECNR/Additional EndorsementsRs.300/-

7.

In case of Change of Address, Name, Date of Birth, Place of Birth, Appearance, SpouseName, Name of Parents/Legal GuardianRs.1000/-[Fresh passport booklet will be issued]

 

 

application form.

If the application for a new passport is made under Tatkaal scheme, tatkaal fee is to be paid in addition to the application fee mentioned above.